How Mifa digitized invoice handling and purchase approvals with Next

Custom products, manual processes — and a growing documentation burden

Mifa Aluminium B.V. produces custom aluminium profiles for industrial clients — each manufactured to individual specifications. The internal processes are just as varied: complex approval chains, invoice handling, and order confirmations all followed manual, paper-based routines. The goal was to digitize these workflows step by step and bring all documents into a central DMS — starting with invoices, then purchase order approvals, and finally customer order confirmations.

Connecting Next to the existing IT infrastructure

Next was connected to Mifa’s existing IT infrastructure. Outgoing documents transfer directly to the DMS and are archived automatically. Incoming documents are scanned, stored audit-proof in Next, and routed to electronic workflows based on document type.

From invoice processing to fully automated purchase orders

The first workflow went live for incoming invoice processing. Its success set the pattern for everything that followed: customer order confirmations, investment goods approvals, and production material purchasing.

For urgent production materials, the workflow handles the full cycle from approval to order without manual steps. The ERP generates the purchase document, routes it through the approval chain, and sends the order to the supplier — by email, paper, or fax, depending on the supplier’s setup.

The final phase covered outgoing invoices, completing the digitization of Mifa’s core document flows.

Administration that runs in a fraction of the time

As a long-term DMS partner, Nextway was the natural choice to streamline Mifa’s internal workflows. The entire company benefits from the step-by-step digitization: daily administration tasks now take a fraction of the time they used to, and manual intervention decreases with each process that goes live.