The enterprise archive your core systems lack.
Next eCMS captures, classifies, governs, and archives every document across your ERP, CRM, insurance core, and PMS. Built for tens of millions of documents under one audit trail.
Trusted by enterprises for 40+ years
Capture every document the moment it arrives.
Paper, email, fax, EDI, XML, photographs, video, voice, portal uploads, system output. All classified and indexed on the way into Next eCMS — one archiving system for the whole document estate.
Type less. Let Next eCMS suggest and verify.
When you add a document manually, Next eCMS lists all available categories. And verifies the information you enter — customer, supplier, and order numbers — against your business systems.
Accept the automatic suggestions, or click to search for alternatives.
One enterprise archive. Every source.
Add documents to Next eCMS with drag-and-drop, or directly from Outlook, Word, or Excel. Scan from professional scanners, multi-function copiers, or your mobile.
Capture automatically from monitored folders, Exchange servers, or your business systems. Open architecture integrates with a wide range of business systems and adds new ones easily.
Capture 4.6 million documents per hour.
When documents arrive in high volumes — from production scanners, mail servers, or business systems — Next eCMS handles them on a single-server reference configuration. Add servers for more capacity. For documents that arrive without index information, Next eCMS applies OCR, text extraction, and full-text indexing.
Govern every document in one document archive.
Categorization, permission control, audit trails, and version history — all built into the document archiving system. Every action logged. Every document under role-based access. Every change traceable to the user and the millisecond.
Structure happens automatically.
Next eCMS organizes every document based on metadata and actual content. A sales invoice lands in the customer folder, the document-type folder, the sales-rep folder, and a folder for every stocked item on the invoice — at the same time. The customer folder stays current without anyone filing anything.
Policy-based access control across the document archive.
Next eCMS lets in the right people and keeps out the rest. You set up your own permission policies using document types, user groups, and metadata. Sales invoices are available to most. Payroll documents are HR only. And nobody circumvents the rules — security is built in, with no back doors. Not for you. Not for us.
Bulletproof audit log across the archive system.
Every action in Next eCMS is logged to the millisecond. Auditors check compliance without a paper trail. Price-list users see who is delaying the new edition. And anyone updating a document can see who created the current version.
Track every change. Lock documents during edits.
Next eCMS automatically tracks every change and lets you view any previous version. When a bigger team works on the same document, check it out before editing. Say, the price list: check it out, edit without interference, and check it back in for everyone to use.
Find any document. From anywhere. At any time.
The value of a document archive shows up at retrieval. Next eCMS runs in the browser. Every authorized user finds documents from the office, from home, from another floor, from another country — during office hours or outside them.
Open a folder. See everything related to it.
Select a customer folder and see every incoming and outgoing document for that customer — always current. The same works for suppliers, employees, projects, or any other entity that matters in your business.
Configurable search forms for every routine task.
Next eCMS ships with search forms tailored to the work each team does every day. "All customer dialog" and "Invoices by number" for Customer Service. "Supplier invoices by due date" for Accounts Payable. "Payroll per employee" for HR. Searches return in seconds — across millions of documents in the archive.
Type what you know. Find what you mean.
Full-text search reads the content of every document, not just the metadata. "Invoice to TED in 2014" returns every invoice sent to TED Japan that year. "License violation solicitor" surfaces the email where your IT vendor's attached letter mentions hoping to avoid advocates in a dispute over license terms — because Next eCMS treats advocates and solicitors as the same word. Returns are immediate, across millions of documents in the archive.
Manage the archive from inside your business systems.
Next eCMS works on its own. It works even better embedded in the systems your team already uses. One-click access from SAP, Salesforce, M3, IPTOR DC1, ASPECT4, Dynamics NAV, or any other business application — via REST APIs that integrate cleanly.
Discard documents on schedule, not by accident.
Cheap storage tempts every organization to keep everything. GDPR and similar data protection laws make that a liability. Disciplined deletion is as important as disciplined storage — and the enterprise archive solution handles both under one set of policies.
Delete the document. Keep the record.
When a document is deleted from Next eCMS, the history stays. The default deletion policy retains previous revisions and the complete audit log — including who deleted the document and when.
GDPR-compliant deletion. Nothing left behind.
When the legitimate purpose for holding a personal document ends — or the individual withdraws consent — GDPR requires complete removal. Not the document. Not the revision history. Not the audit trail. Nothing. Assign the relevant document types to a GDPR deletion policy, and Next eCMS removes everything on deletion.
Expiration policies that run themselves.
Most countries require sales invoices and other tax documents to be kept for at least five years. Other document types carry their own retention rules. Set up expiration policies in Next eCMS, apply them to the relevant document types, and the cleanup runs automatically when the retention period ends.
More for you to like.
Share by link, print, or email.
Share documents with people inside or outside your organization. Email a copy of the unpaid invoice and settle the matter on the spot.
Annotations and comments on every document.
Add notes, comments, and markup directly to any document. "We never got that invoice in the first place" only works once.
Define any document type. Configure any metadata.
Next eCMS ships with predefined document types. Set up new ones as the operation needs them — each with its own metadata, free text or selected values, validated against your business systems.
Portal and intranet integration.
Next eCMS plugs into your customer portal and your intranet. Customers and employees access their documents directly from the enterprise archive — one place, not three.
Is Next a fit for your organization? Find out in one call.
Talk to a Next specialist about your setup, your document workload, and what Next can (or can't) do for you.
