Let employees file expenses from anywhere. Control them like any invoice.
Trusted by enterprises for 40+ years
Governance across every expense.
Next Expenses is a mobile-first way to manage employee expenses without losing control. Whether employees pay with a company card or out of pocket, every expense follows a standardized approval process, is validated against your Delegation of Authority, and is processed with the same governance, compliance, and efficiency as purchase invoices in Next Invoices.
Built-in expense categories.
Start with predefined expense categories, and add your own.
Travel
Meals and entertainment
General business
Mobile-first expense capture.
Employees submit expenses from anywhere with Next Go for iPhone and Android. Receipts and supporting documentation are captured in one workflow, cutting manual administration for both employees and Finance.
Built-in four-eyes approval.
Every expense follows a predefined approval workflow. Managers review and approve each expense before reimbursement or accounting, so every claim meets company policies and internal controls.
Unified Delegation of Authority.
Next Expenses shares the unified Delegation of Authority with Next Invoices, Next Requisitions, and Next Contracts. Approval rights follow organizational roles, not individuals, so governance stays consistent even as your organization changes.
Faster reimbursement and accounting.
Approved expenses move directly into the financial process. Consistent coding, project allocation, and approval data improve reporting, cut manual bookkeeping, and get employees reimbursed faster. They're notified automatically when the payment is made.
Built-in compliance.
Every significant action is automatically recorded in the Next business log. That gives you automatic documentation of:
- Who submitted the expense
- Who approved it
- When approvals were made
- Which Delegation of Authority rules were applied
- Complete approval history
The result is documented compliance and far simpler internal and external audits.
Part of the Next platform.
Next Expenses is fully integrated with the rest of Next, and works directly with:
Next Contracts
Automate your contracts, from draft to renewal.
Draft contracts from your own templates
Speed up approvals with automated workflows
Sign with eIDAS-compliant e-signatures
Track every renewal and deadline automatically
Next eCMS
One source of truth for every client document.
Capture documents and mail from any source
Keep client data out of inboxes
Govern retention and access automatically
Open documents inside your core systems
Next Invoices
Get every supplier invoice under control.
Capture any format from any source
Code every invoice by your rules
Approve from anywhere, anytime
Post and release payments automatically
Next Guidelines
Keep every policy current and acknowledged.
Draft, review, and approve before publishing
Show everyone one authoritative version
Track who has read each guideline
Flag outdated policies before they're a risk
Next Requisitions
Control spending before it's committed.
Raise requisitions from built-in templates
Enforce four-eyes approval on every purchase
Apply Delegation of Authority automatically
Auto-approve and post matching invoices
Key benefits
- Standardize employee expense management
- Capture expenses quickly from anywhere
- Accelerate reimbursement
- Improve financial reporting accuracy
- Enforce Delegation of Authority automatically
- Reduce manual administration for employees and finance
- Strengthen governance and compliance
- Simplify internal and external audits
- Create a single, unified process for every type of corporate spend
On the roadmap.
Planned additions include AI-assisted receipt capture, deeper integration with Next Invoices, and more built-in configurations — cutting implementation time while keeping spend management fully compliant.
Is Next a fit for your organization? Find out in one call.
Talk to a Next specialist about your setup, your document workload, and what Next can (or can't) do for you.
